The amenities we offer run from basic employee relocation services to installation to records management and everything in between. If you are planning to move across town or across the country, we can customize a corporate relocation program specifically for your needs and those of your employees. Most corporate relocation clients seek our help with employee relocation, office moving and other services.
Moving to a new office is an exciting move for any organization, it doesn’t need to be a stressful process for those coordinating it. Here are some tips to help you through your corporate move:
- HAVE AN OFFICE RELOCATION CHECKLIST
- Appoint your office move project manager and project team
This will help to assign who gets to deal with what during the move.
- Review your current lease and establish any early-break costs
- Set out your criteria and conduct necessary staff surveys
- Research costs and set your budget
- Establish your office move deadline.
- PLAN YOUR OFFICE RELOCATION EARLY
When planning your move, agree on the moving date, the time-frame for the relocation process after which you can come up with a schedule. Organizational relocations require a lot of planning and preparation for them to be successful. In addition, have a specific budget assigned to the relocation process. This will help your organization find out the costs for hiring movers and help in making informed decisions.
- COMMUNICATE WITH YOUR EMPLOYEES
Communicating with your employees before the move, is one of the important office relocation tips you need to consider. It is important to ensure that your employees are UpToDate with the plans put in place and the time schedules that exist.
They also need to be notified of important changes and procedures. This might include the organization’s new address among others.
- PROTECT YOUR DATA
Protection of your data is crucial during a move. You could lose very important pieces of information during the move. This may range from physical files to hard drives that contain important pieces of information. It is important that you back up your data and make sure it is well protected, to ensure you don’t lose your data and to avoid any data breach.
- ASSIGN A PROJECT MANAGER
A project manager is vital in the relocation process. Every relocation process requires a team leader. The project manager increases chances of success. The project manager must have the following skills:
- Multitasking capabilities
- Organizational skills
- Great communication skills
- Budgetary skills
- Deep clean your office
You should not move with items you don’t need. Old files that are not important should be discarded well, for example shredding them. Equipment that the organization doesn’t need should be disposed or donated.
- HIRE PROFESSIONAL MOVING COMPANY
If you don’t select a professional moving company all the above steps taken will be in vain. Hiring a professional moving company is essential to facilitate a smooth office relocation. Moving companies have the know-how and resources needed to make the process seamless. They will provide packing and unpacking services to ensure your business items are transferred safely. A moving company can also identify your business requirements and help draft a suitable moving plan.